Here is  what you need to do before, during, and after the event.

 

• Before the Event

• Payment & Insurance: Your spot is only secured once you’ve paid in full and provided a copy of your Public Liability Insurance.

• Approval: You are strictly limited to selling the items listed on your application. If you want to change your stock or offer a paid service (like a workshop), you need written permission.

• Wristbands: Small stall with get two wrist bands. Large stalls will get four. (for adults. any needed for kids please ask for free) Order any extra staff wristbands buy at least 6 weeks before the start date.

• Cancellations: If you cancel, you only get a full refund if you give more than 60 days' notice. within 30-60 days only 50% will be refunded. Within 30 days of the event, no refunds are given.

•  Arrival & Setup

• Check-in: You must go to the registration point at the front gate before entering the grounds.

• Timing: Setup is on Friday (8 AM – 5 PM). On Saturday and Sunday, gates open at 10 AM, but no vehicles are allowed on the grounds during the weekend.

• Unloading: You have a 45-minute window to unload your vehicle, after which it must be moved to the designated parking lot.

•  During the Event

• Stall Management: Your stand must be staffed at all times until 8 PM on Saturday and 6 PM on Sunday. You cannot pack up early.

• Prohibitions:

  • No private generators (use the event's electricity if booked).

  • No smoking inside tents.

  • No roaming sales: You must stay within your assigned booth space.

  • No open fires.

• Camping: You can sleep in your stall or at the campsite, but you must pay the camping fee during your application.

•  Food & Beverage Rules

• Hygiene: You must have all health and safety paperwork ready for potential government inspections.

• Waste: Food traders must use the central waste container—do not use the small bins meant for visitors.

• Fire Safety: If you are cooking, you must have a 6kg CO2 extinguisher, a fire blanket, and specific safety hoses for gas containers.

•  Liability & Fine Print

• Security: While there is on-site security, you are responsible for your own goods. The Event is not liable for theft or damage.

• Damage: If you damage the grounds or venue property, you will be sent an invoice which must be paid within 14 days.

• Cancellations by Organizer: If the event is cancelled due to "Force Majeure" (weather, pandemics, etc.), the Event is not required to compensate you for losses.

• Photos: The Event may take photos or videos of your stall for commercial or promotional use.

 

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